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January 4, 2018 Amelia Wilcox

Massage Event Scheduling Software: What You Need to Know

Picture this: It’s the day of your workplace massage event. You’ve built a tight schedule for your team that includes brainstorming activities, games, and some free time for employees to enjoy snacks, informational booths, and of course, chair massages.

In order for your event to run smoothly, you’ll need to make sure everything happens on a schedule. So how can you make that happen?

Specifically, how can you make sure your massages are efficient so the rest of your schedule stays intact?

The answer is this: massage event scheduling software.

In this article, we’ll walk through how our massage event scheduling software works and how it can make your event run smoothly. There is no additional charge for use of this tool with our onsite massage services. Here’s how it works.

What is Massage Event Scheduling Software?

As the national leader in workplace massage events, we are constantly working on ways to make office massage as easy as possible. Our most recent innovation is our scheduling software.

Here’s how it works.



Once you request our team of therapists for your massage event, we’ll create a unique, customized schedule for your massage event.

This will have each massage session broken up into individual appointments, according to the length of time your event runs, and how long you want each massage appointment to be.


schedule for office massage event


Once you have your secure URL, you’re free to share it with your team so they can sign themselves up, or you can choose to schedule people on your own.

If your massage event attendees are signing themselves up for the appointment slots, you can simply email the URL to your team with simple instructions.

All they’ll need to do is follow the URL to the sign up page, click the “Book” button for the time slot they want, and then enter their name and email address when prompted.

They’ll get a confirmation email and then the appointment time is all theirs!


Related: Bringing Technology to a Human Industry – Video


workplace massage schedule


Massage Event Scheduling Controls

The point person on your side will have administrative controls of your scheduling page, so they’ll be able to see who has signed up for each time slot, and which appointment times are still empty.

Your administrator will also be able to cancel or reassign individual appointment times as needed.


massage event scheduling


If you’d like to set up the event without your employees booking themselves, you can do that too. Your administrator could sign up each member of your team for a selected appointment time and then enter each person’s email address when confirming the booking.

The employees will receive the confirmation email and then they’ll know what time they’ve been signed up for.


What About First Come, First Served?

If you don’t want to use the schedule, because you’d prefer a first come, first served model for your event, that’s perfectly fine.

Though your event schedule will be generated, there’s no requirement for you to use it.


scheduling a massage event


Office Massage Schedule: Recap

To review, here’s how this service works:

  1. Schedule your event. When our clients set up a massage event, they choose how long they want the massages to be (for example, 10 minute massages), how many total massage appointments they want, and the start and stop time of their massage event.
  2. Receive your secure scheduling URL. Once your event is secured, you’ll receive your unique event scheduling page.
  3. Sign up for your massage sessions. You can decide on the best way for your team to use the scheduler. Either share the scheduling page with your team and let them sign themselves up, or you can decide on the schedule on behalf of your team.
  4. …And that’s it! On the day of your massage event, your team will know what time their individual appointment is because they’ve either chosen it themselves, or received their confirmation email.

Amelia Wilcox

Amelia Wilcox is the Founder and CEO of Nivati, a leader in corporate massage and employee mental health support since 2010. Her high-growth B2B company provides employee stress management tools that arm businesses with actionable data and positive employee experiences to improve wellbeing, boost morale, and increase engagement.

Amelia has exponentially grown her company from a solo living-room service business to an international technology brand.

Recently listed as a Forty Under 40, Fast 50, Inc 5000 Twice awarded National Woman-Owned Small Business of the Year

Licenses, Certifications & Memberships
Licensed Massage Therapist since 2002
Member of American Massage Therapy Association
Served on Utah Worksite Wellness Council from 2012-2015

Attended Utah College of Massage Therapy
Educated in Nutrition and Exercise Physiology at the University of Utah

Massage Magazine (AMTA's publication)