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August 10, 2017 Amelia Wilcox

Massage Sessions at Work: How Many Should Employees Get?

Limiting the number of massage sessions at work your employees get each month is one way to control the cost of your office massage program. But it might not be the best choice for every company.

In fact, you might want to have no limit to the number of massage appointments your employees can make at work.

How to do you know which choice is best for you? Let’s start by looking at what the differences could mean for your company, your employees, and your budget.

In this article, you’ll learn why you might choose to restrict the number of massage sessions your employees get, or why you’d want to let them schedule as many as they want.

A typical massage program for a workplace will include an agreement on how often your massage therapist will show up at your workplace.

But there’s more to it than that.

scheduling office massage

You’ll also need to decide how many massage sessions each of your employees should get. This is an important decision because you want to find the balance between paying for unused massage time and making sure everyone who wants a massage can get one.

Here’s how to figure that out.

And if you’re interested, here’s a detailed list of all your choices when designing your massage program.


How Massage Program Scheduling Works


Why Limit the Number of Chair Massages at Work?

If you’re bringing massage to work, why would you want to limit the number of massages each employee could have? Doesn’t that defeat the purpose?

Not really.

Limiting the number of sessions is a useful way to make sure one greedy employee doesn’t take up all the massage sessions, leaving none for everyone else. You’re paying for the service for your whole team, so your whole team should have equal access to the sessions appointments.


 scheduling office massage


Limiting Employee Massage Appointments: How it Works

You might decide that in a given month, your employees can each get 2 massages. Your employees are then free to schedule those sessions whenever they want.

Maybe they want to combine them into one longer session, or they want to spread them out so they get a massage every other week.

The point is that even while keeping in control of how many sessions your employees will get, you’re not really limiting their usage of the service.

Related: On Site Massage Services: How Often is Often Enough?

If your employees have used all their sessions for the month, they could be free to schedule additional massages at their own cost, which means you don’t have to pay for those, and your workers still get the service they need.

This is a better option for large companies or teams where it might be harder to keep track of who is doing what, unless your massage company is keeping track for you.

The only possible downside to restricting sessions is the possibility of unused massage sessions. If some employees don’t use all their allocated sessions, other employees wouldn’t be able to use those time slots, since they’ve been earmarked for someone else.

Related: 6 Reasons You Need Analytics for Your Office Massage Program

scheduling office massage

Unlimited Chair Massages at Work

Now for the other end of the spectrum. Why might a company not want to restrict the number of massage appointments their employees can get?

Usually smaller companies don’t need as many formalized policies in place regarding their massage program. They can get away with saying, “Here’s the massage schedule — add yourself to it whenever you want.”

So if you have a team of 10 employees, and you have 10 massage appointments per week, ideally everyone could get one each week. But if someone is out for the day, or for some reason can’t make it to a massage appointment, someone else could take over that appointment time. Your team as a whole still gets all the benefits you’re paying for, and it’s less likely that someone will try to (or be able to) take over several massage appointments before their coworkers can get to them.

Allowing any employee to sign up with the massage therapist when they’re on site means one less thing to keep track of.


Amelia Wilcox

Amelia Wilcox is the Founder and CEO of Nivati, a leader in corporate massage and employee mental health support since 2010. Her high-growth B2B company provides employee stress management tools that arm businesses with actionable data and positive employee experiences to improve wellbeing, boost morale, and increase engagement.

Amelia has exponentially grown her company from a solo living-room service business to an international technology brand.

Recently listed as a Forty Under 40, Fast 50, Inc 5000 Twice awarded National Woman-Owned Small Business of the Year

Licenses, Certifications & Memberships
Licensed Massage Therapist since 2002
Member of American Massage Therapy Association
Served on Utah Worksite Wellness Council from 2012-2015

Attended Utah College of Massage Therapy
Educated in Nutrition and Exercise Physiology at the University of Utah

Massage Magazine (AMTA's publication)